STATE LAW ENFORCEMENT CHIEFS’ ASSOCIATION, INCORPORATED, (Not For Profit) BY-LAWS
Section 1: Articles of Incorporation:
The Articles of Incorporation of the State Law Enforcement Chiefs’ Association, Inc., herein referred to as SLECA, are hereby incorporated by reference.
Section 2: Meetings
The general membership of the SLECA shall meet at least once a year for the annual meeting. The general membership may meet more than once a year, including through electronic or digital means, when requested by the Executive Board or the President. Prior to convening a meeting of the general membership, reasonable advance notice, as determined by the President, must be given to the membership.
Section 3: President
The President of the SLECA shall be the Chief Executive Officer of the organization. It shall be the duty of the President to preside over all meetings of the general membership and enforce the rules and regulations of the SLECA. The President shall hold office for 24 consecutive months and shall be eligible to succeed himself/herself for one additional term by vote of the membership. The President shall be responsible for calling meetings of the Executive Board, and shall preside over those meetings. The President shall have the responsibility of appointing all vacancies that arise in the Executive Board between elections, including the committee chairs. The President shall also have oversight and spending authorization of the expense account.
Section 4: First Vice-President
It shall be the duty of the First Vice-President to serve on the Executive Board and to preside over all meetings of the Executive Board and general membership of the SLECA in the absence of the President. The First Vice-President shall serve for 24 consecutive months and shall be eligible to succeed himself/herself for one additional term by vote of the membership. In the event of the resignation, suspension or termination of the President, the First Vice-President shall ascend to the Presidency and shall serve until a new President is installed.
Section 5: Second Vice-President
It shall be the duty of the Second Vice-President to serve on the Executive Board and to preside over all meetings of the Executive Board and general membership of the SLECA in the absence of both the President and First Vice-President. The Second Vice-President shall serve for 24 consecutive months and shall be eligible to succeed himself/herself for one additional term by vote of the membership. In the event of the resignation, suspension or termination of the First Vice-President, the Second Vice-President will ascend to the First Vice-Presidency and shall serve until the next installation of officers.
Section 6: Third Vice-President
It shall be the duty of the Third Vice-President to serve on the Executive Board and to preside over all meetings of the Executive Board and general membership of the SLECA in the event the President, First Vice-President and Second Vice-President are absent. The Third Vice-President shall serve for 24 consecutive months and shall be eligible to succeed himself/herself for one additional term by vote of the membership. In the event of the resignation, suspension or termination of the Second Vice-President, the Third Vice-President shall ascend to the Second Vice-Presidency and shall serve until the next installation of officers.
Section 7: Secretary-Treasurer
The Secretary-Treasurer shall serve as a member of the Executive Board, keep the minutes of all meetings, act as parliamentarian, conduct correspondence, issue notices of meetings, keep a current record of the membership, maintain all financial records pertaining to the organization, tabulate secret ballots, and perform all other duties normally pertaining to the office of Secretary-Treasurer. The Secretary-Treasurer shall furnish a copy of the minutes of all meetings and a financial report to Executive Board. A member may be furnished with a copy of minutes of an Executive Board or general membership meeting or a current financial report upon request, in writing, to the Secretary-Treasurer. The Secretary-Treasurer position is an appointed position, appointed by the President.
Section 8: Election of Officers
Officers shall be elected by a simple majority vote of the voting general membership present at the annual meeting of the SLECA. Those officers will take office at that meeting upon confirmation of the vote.
Section 9: Legal Advisor
The SLECA Legal Advisor(s) shall be an attorney(s)-at-law admitted to practice law in the State of Florida, and appointed by the President. The legal advisor(s) may succeed himself/herself. The legal advisor(s) shall advise the President and the Executive Board, and other sections, committees, groups or members of the organization, on all legal matters effecting the organization. The Legal Advisor position is an appointed position, appointed by the President.
Section 10: Executive Board
The Executive Board shall consist of the President, First Vice-President, Second Vice-President, Third Vice-President, Secretary-Treasurer, the Chairs of all standing committees, and the Immediate Past President. All past presidents beyond the Immediate Past President and all past secretary-treasurers shall serve as ex officio members of the Executive Board in a nonvoting advisory capacity. Meetings of the Executive Board shall be called by the President. A simple majority of the Executive Board shall constitute a quorum for the transaction of business. When a vote is placed on the floor, the majority of those members present will carry the vote. The Executive Board will oversee the day-to-day operations, and formulate any written policies, procedures and guidelines of the SLECA. The President or his designee shall propound announcements, committee actions, mandates, press releases, and policy statements, etc.
Section 11: Committees
The standing committees of the SLECA are as follows: Membership, Governmental Affairs, Technology, Nominating and Awards, State Accreditation and Education and Training. The chairs of the standing committees shall be active or life members appointed by, and serving at the pleasure of, the President. Unless otherwise directed by the President, the Committee Chairs are responsible for selecting members to serve on committees and shall have the discretion of determining the number of committee members, as long as there is a minimum of three and none of the members are currently serving as elected officers. However, the President may appoint an elected officer to serve as the chair of a standing committee. In such case, the elected officer who is appointed to serve as a standing committee chair shall be entitled to one vote on the Executive Board. In addition to the standing committees, the President may establish ad hoc committees. The Committee Chair of the ad hoc committee will be appointed by the President and serve at the President’s pleasure. A quorum of the committee consists of a majority of the total number of committee members within the designated committee. Votes within the committee will be by simple majority. The term of office of a committee chair is 24 consecutive months unless the chair resigns, or is suspended, terminated, or replaced by action of the President. Committee chairs may succeed themselves, at the discretion of the President.
Section 12: Voting
The procedure for voting shall be by voice, a show of hands, or electronic means. In the event that two or more members request a secret vote, however, a secret vote shall be held by submission of written or electronic ballots.
Section 13: Checks, Deposits and Funds
- All checks and drafts or other orders for the payment of money notes or other evidences of indebtedness issued in the name of the SLECA Corporation shall be signed by the President and Secretary-Treasurer.
- All funds of the SLECA Corporation shall be deposited to the credit of the Corporation in such banks, trust companies or other depositories as the Executive Board may elect.
- The Executive Board may accept, on behalf of the SLECA Corporation, any contributions or gifts designated for general purposes or for any special purposes of the Corporation.
Section 14: Books and Records
The SLECA Corporation shall keep complete books and records of accounts, and shall also keep minutes of the proceedings of its general membership meetings, Executive Board meetings, and Committee meetings. The Executive Board shall keep, at the registered office (principal place of business), a record of the names and addresses of the members entitled to vote. Any member or his agent or attorney may inspect all books and records of the SLECA Corporation, for any purpose, at any reasonable time, upon formal request to the President, Executive Board or Secretary-Treasurer.
Section 15: Membership/Dues and Fees
Upon application, the applicant having met the requirements established in the applicable Articles of Incorporation regarding eligibility, membership in the SLECA shall be approved by a simple majority vote of the Executive Board, based on the recommendation of the Membership Committee.
The Executive Board, upon a majority vote of the board members present, shall set dues and fees, if any, and any payment schedules.
When an active, associate, life or honorary member is accused or convicted of a crime involving moral turpitude or constituting a felony, or commits any action considered to be in violation of established standards of ethics for police officers or that could negatively reflect upon the SLECA, the Executive Board shall meet and hear the available evidence, and shall render a decision within 30 days on whether a member shall be suspended until the outcome of any disciplinary or criminal proceeding. Once any disciplinary or criminal proceeding is final, in the case of an active member, the Executive Board shall meet and render a decision regarding the member’s continued membership in the SLECA. In the event the member involved in the act is an associate, life or honorary member, the Executive Board shall have the authority to revoke the membership of said member.
Section 16: Amending Bylaws
Bylaws can be amended at a meeting of the general membership by recommendations of the Executive Board or motion of any member, by the vote of 2/3 of the voting members present.
Amended and approved on July 19, 2011